Thursday, 28 March 2013

Length of Front Header Page

The length of front header page, added in PDF of the document, is just a one page or it can vary depending upon the content. I mean, if we have long list of approvers and all cannot be accommodated in single page, what should happen? 

Tuesday, 26 March 2013

Thoughts for Version 2 or 3 or 4...: Google Doc integration

Any thoughts on the level of difficulty in adding a Google drive feature-set to a future version of DocControl. Note, this also may work with DropBox......

(1): DocControl Login authentication via Google.

(2) A "Publish to DocControl" widget on Google drive.
1-click send a file of any type to DocControl:
Standard document types would be sent to DocContol in their native format.
Native Google documents would need to be converted to PDF prior to sending. The original Google doc would stay on the drive.  This would create a PDF snapshot that could go through the approval process.  Just like  the upload button in DocControl.

(3): For companies using Google Drive, you could also  publish the approved PDF Controlled Documents in Google drive, under the same folder structure as in DocControl, with appropriate view permissions. Users could then view the approved PDF documents in Google Drive using permissions defined in DocControl.

Does anyone else have ideas for a future version!!!!!!!!!!!!!!!!!!!!!!!!!

Monday, 25 March 2013

Doubts - Re Matt/Kishan/Nrip 's Discussion on PDFs

1. What details will be there in the header page of PDF that was published?
2. What kind of flexibility is to be given to the user for this header page?
3. What is the formatting going to be like?
4. If we are using fixed formatting for the header and if rest of the pages has different formatting, fonts etc, what should happen?
5. What going to be in footer?
6. What are the options available in footer for user?

Wednesday, 6 March 2013

Approval Deadline

Who will decide the approval deadline? Are deadlines also applicable for retirement requests?

Tuesday, 5 March 2013

Competitor Features

  • Exchange comments and notes with people you share files with.
  • Use a web browser for uploading and downloading files.
  • Encryption is used to transfer all files.
  • Track complete history of file versions and who accessed them.
  • Customize the file sharing experience to be consistent with your business style such as logos, colors, etc.

Customer Feedback , Knowledgebase and Trouble Trackers

Lets put down the scope of what we want ...

Then look at our Options?

Monday, 4 March 2013

Actions to be Audited

Here is the list of actions that should be audited, in my opinion. Please suggest the missing actions that should also be audited.


Document Downloaded for viewing
Document Created
Document Checkout
Document Checkin
User Group Created
Members Added in User Group
Access Group Created
Members Added in Access Group
Approver Group Created
Members Added in Approver Group
Document Group Created
Members Added in Document Groups
User Added
Document Owners added
Sign up
User verified
Document Approved
Document Retirement Requested
Access Permission Given to Document Group
Access Permission Given to Document

Failed Logins

Friday, 1 March 2013

Allowed file types

We have option to allow certain extensions to be added only. Consider a scenario, we have added a .log file as document and those files are being accepted. Now the policy changes and .log files are not allowed to be uploaded. What should happen if user checks out old document and try to check in the file? Should it be accepted?

What happens when a document retires?

Retired documents are equal to  deleted documents? Or they can be viewed?

Who has the ability to request the retirement for a document? Are approvers of documents same as the approvers for retirement?

Deadline for Approving

What is it exactly? What happens if deadline is not met?

What is chain of custody?

In MRD,  1.1.1 Solution Overview section contains a feature called chain of custody in Security  and Compliance Management  . What is that?